During the Wednesday 10 of February, I and my CG1102 teammate had conducted a meeting in one of the Prince George Park meeting room. The meeting is about how to design a CEG hypermarket and present it. Our lecturer wants us to record the meeting process, so we have to find one camera man. The camera man sacrifice some of his time helping us records the whole meeting and don’t even involve in the meeting. If the meeting takes about 3 hours, I will feel very sorry for him because he has to waste 3 hour with us. In addition, when I was talking in the meeting, I feel uncomfortable when the camera keeps pointing at me. Maybe that is my personal problem, I don’t quite use to getting recorded.
The meeting went on very smoothly, and we manage to finish it quite fast about 17 minutes. Everyone knows their role in the project and will finish it by this Monday, where Monday is the deadline that we set to make sure everyone complete their jobs. I think short meeting is a good thing, because it doesn’t waste a lot of anyone time in decide or conclude something. I also think setting a deadline for a job to be done is also a good way in making sure everyone will do their work on time and not wait for the last minute when we about to summit the report.
In my opinion, I think one meeting is not enough for the CG1102 project meeting, because we cant compare or check whether every team member are doing their role correctly. If there are some problems in the project, we can discuss it during the second project meeting too. So I think second meeting is essential for making sure the CG1102 project complete smoothly.
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Hey Jeisern,
ReplyDeleteI'm glad your meeting went well. You mentioned that one meeting is insufficient for this project, but i think your team should at least clearly define what else is there to discuss for the rest of the project and decide on the agenda for the next meeting.
One other point is that, i believe that it is of utmost importance that members come well prepared for the meeting. Coming for meetings prepared enable members to have a better idea of what to discuss for the meeting, and how to go about doing it.
Lastly, i agree with you on the point that meetings should be short and sweet, but at the same time, they must be as constructive and as productive as possible. At the same time, keeping meetings short enable group members to focus better, as minds may stray and get distracted as the meeting drags on.
Hi Jeisern,
ReplyDeleteYes, I agree that there must be followups be it in the form of emails, meetings or other modes in order to ensure that everyone is doing their part correctly. It will be very bad if on the final day when everything is supposed to be compiled together, the group realizes that all of them have been doing different things and the parts do not match.
Each meetings should not be too short or too long as well. If its too long, team members will start to lose concentration and productivity drops. But if it is too short, the members might not be sure how the project is to proceed and what part are they supposed to do.
All the best for your subsequent meetings.
Regards
Corn
Hi Jeisern,
ReplyDeleteI did not realize you were camera conscious during the meeting. May be you did not let it show. You proved a very good leader at the meeting. We followed the agenda well and to my surprise we managed to discuss everything in 20 minutes or so.
Your post is concise and clearly tells how our meeting went. Perhaps you can give a more personal statement on the meeting and your group mates. No, I am not asking for praises..:P Overall, your post was a fairly good read.
Cheers
Geetika
Hi Jeisern,
ReplyDeleteCongratulations on your first meeting being held smoothly.I agree with you too that meetings should be short and straight to the point.I also agree that one meeting is not enough for the whole project.For the next meeting,make sure the members are well prepared and they know what they need to do.This is preventing your group member from wasting precious study time.About the point that you are camera shy,i suggest that you can try talk in front of the mirror.It will help build up your confidence gradually.All the best in your 1102 project presentation.
Regards,
Joon Wai.
Hey Jeisern,
ReplyDeleteYour meeting seems to have been to short, but if your group was at its full potential, I'm sure it would be easy to accomplish any task in a very short period of time. Frequent meetings after this one would also be a good way to keep the meetings short and concise, so that none of the members get too tired from having long discussions.
One more meeting may not be enough to solve all problems. As you progress through your work, you may continually face problems which require frequent meet-ups to solve. Minor bugs will simply require an email to ask for suggestions, or a quick sms to check if you are doing your part correctly.
-Anni